HR Administrator - Payroll (REMOTE - WFH)

helloassist  is looking for a HR Administrator - Payroll (REMOTE - WFH) to manage timekeeping and payroll processes with precision and efficiency.

The HR Administrator - Payroll will handle employee time records, payroll management, and ensure compliance with labor laws and company policies. If you have a strong background in payroll systems and a passion for process optimization, we’d like to meet you. We're a small, fast-growing startup on the lookout for detail oriented team members ready to dive into new skills like fine tuning processes and crafting payroll policies. You’ll play a vital role in our core team, ensuring accurate payroll and contributing to the smooth operation of our HR functions. Success here means handling responsibilities independently, delivering consistent results, and staying adaptable to evolving processes.

 
Think you're a resourceful go-getter? We want you on our team!

 
What We Offer:

• Competitive Salary: 30,000 - 35,000 PHP/month, based on your experience
• Remote Work: Enjoy the flexibility of working from home
• Paid Time Off: Paid leaves and holidays to recharge and relax
• Health Benefits: Enroll insurance plans from the HMOs of your choice
• Growth Opportunities: Training programs to boost your skills
• Mentorship: Access to mentor programs for career development
• Rewards: Milestone recognition and bonus programs
• Performance Bonuses: Earn extra for your outstanding work

Results We Expect:

• Timely and accurate monthly payroll processing for both Core team members and client-facing team.
• Monthly payroll analytics reports to inform organizational decisions.
• Accurate and precise handling of timekeeping records, promptly resolving discrepancies as needed.
• Documenting, auditing, and managing of PTOs and Fringe benefits as needed
• Development, maintenance and implementation of payroll SOPs, best practices, and enhancements for better efficiency.

Your Responsibilities:

• Ensure accurate and timely processing of payroll and related transactions.
• Maintain and review employee timekeeping records for accuracy.
• Coordinate with people managers to verify team members' hours worked and address any discrepancies or adjustments.
• Prepare payroll reports and analyze discrepancies for resolution each payroll cycle.
• Collaborate with relevant teams to develop monthly payroll analytics and provide insights.
• Ensure compliance with applicable labor laws, and company policies.
• Manage and process employee Paid Time Off (PTO) requests, ensuring accurate tracking and adherence to company policies.
• Administer and track fringe benefits, including allowances, bonuses, and other non-wage compensations.
• Respond to payroll inquiries and resolve issues in a timely manner.
• Collaborate with the HR team to maintain employee records related to compensation.
• Process benefits enrollments, deductions, and contributions.
• Assist in audits of payroll records and practices.
• Develop training materials for managers and employees on payroll processes.
• Recommend and implement enhancements to payroll, PTO, and benefits processes for efficiency.
• Address ad hoc payroll issues, including special adjustments, one-time payments, or urgent payroll corrections, in collaboration with relevant stakeholders.

Requirements:

• 3+ years of experience in payroll administration, or a similar role—even outside of HR.
• Proficiency in payroll software, HRIS, and Google Suite or MS Office applications.
• Strong understanding of labor laws, payroll regulations, and compliance standards
• Exceptional attention to detail and problem-solving skills.
• Ability to manage deadlines in fast-paced environments.
• Excellent communication skills, both written and verbal.
• Displays high accountability, integrity, and professionalism in handling confidential information
• Continuous learner, adaptable to change, and embraces innovation and new technologies
• Experience working on a Graveyard Shift
• Experience of taking little direction and figuring things out on their own

Preferred Skills:

• Experience in Outsourcing industry, or any relevant industries
• Familiarity with global payroll processes and multi-country compliance.
• Background in HR functions like Recruitment or Employee relations.

The helloassist Values

Adaptability

We lead with empathy and take care of one another. The ability to change and adjust one’s behavior or strategy based on the shifting demands of the organization, market, or general circumstances. Being proactive and resourceful in new environments with the capacity to bounce back from setbacks.

Client-Centric

Our goal is to make it easier for our clients to see success in less time and with less effort and sacrifice. We don’t have to “acquire” clients; our clients do that for us. “Client-centricity isn’t about focusing on the client to the exclusion of everything else; it’s about considering the client in every decision you make.” -Anonymous

Simplification And Systemization

We work to identify the root cause of issues and then create the simplest system to solve it once and for all. In a quest to get and be “more,” it’s very easy to add ”more,” but we prefer having and doing less to achieve “more”. “The more constraints one imposes, the more one frees one’s self.” -Igor Stravinsky

Accountability

To blame someone else is to admit you are powerless. We do what is asked and then some. If someone else messes up it was our fault for counting on them in the first place. Complaining and excuses will not be tolerated. “Responsibility equals accountability equals ownership. And a sense of ownership is the most powerful weapon a team or organization can have.” -Pat Summitt

Radical Transparency

Transparency builds trust, trust builds teams, and teams build companies. Transparency sometimes means revealing your flaws, which only creates more trust, which only builds better companies. “If you are handling things well, radical transparency will make that clear, and if you are handling things badly, radical transparency will make that clear as well, so it helps to maintain high standards.” -Ray Dalio

We Improve Daily

Everyday is a chance to learn something new. Relentless and persistent, we pursue to improve and better ourselves with each day that passes. No matter how small, a win is a win and we will celebrate it. “Action leads to insight more often than insight leads to action.” -Unknown

Adaptability

The ability to change and adjust one’s behavior or strategy based on the shifting demands of the organization, market, or general circumstances. Being proactive and resourceful in new environments with the capacity to bounce back from setbacks.